Molly Pitcher Stitchers

Chapter Bylaws



 

Molly Pitcher Stitchers Chapter

The Embroiderers' Guild of America Inc.

Mid-Atlantic Region

Chapter Bylaws: 2009

 

ARTICLE I

Name – Use of EGA’s Trademarks

 

The name of this organization shall be the Molly Pitcher Stitchers Chapter of The Embroiderers' Guild of America, Inc.,(EGA) hereafter to be known as MPS. While this chapter is recognized as a chapter by EGA, the chapter and its members may use EGA’s registered trademarks: the name “The Embroiderers’ Guild of America, Inc.”, the stylized needle and thimble logo and design, and the letters EGA, under standards approved by EGA. All use of such registered trademarks shall be discontinued upon the suspension, withdrawal of recognition, resignation, or dissolution of this chapter.

 

ARTICLE II

Object

 

The purpose of this chapter shall be to foster the highest standards of excellence in the practice of the art of embroidery through an active program of education and study, and to preserve the heritage of the art of embroidery.

 

ARTICLE III

Membership

 

Section 1. Any person, regardless of race, gender, religion, national or ethnic origin, may become a member of this chapter upon application and payment of dues.

 

Section 2. Annual dues shall be payable upon notification by the chapter membership chairman.

 

Section 3. Those whose dues are not paid within the quarter of notification shall be automatically dropped from membership.

 

Section 4. Transfer and plural members shall be accepted by this chapter upon notification and payment of chapter dues and appropriate region dues, provided the member’s current national dues have been paid through the primary chapter. The current status of the applicant’s national and regional membership must be confirmed.

 

ARTICLE IV

Officers

 

Section 1. The elected officers of this chapter shall be a president, a vice-president, a secretary, treasurer, and a region representative.

 

Section 2. Officers shall serve for a term of two (2) years or until their successors are elected. Their term of office will begin following the annual meeting in the year of their election. The president, vice president and regional representative shall be elected in odd-numbered years; and the secretary and treasurer shall be elected in even-numbered years.

 

Section 3. No member shall be eligible to serve more than two (2) terms consecutively in the same office, and no member shall hold more than one (1) elected office at a time.

 

Section 4. If a vacancy occurs in the office of president, the vice-president shall automatically become president; all other vacancies in office shall be filled by election by the board of directors.   

 

Section 5. Nominations and Elections

            a. A nominating committee of 3 (three) members shall be elected by the board of directors at the February meeting.

 

            b. It shall be the duty of the nominating committee to nominate at least one (1) candidate for each of the offices to be filled and to report at the April meeting, having obtained consent for nomination from each.

 

            c. The election of officers shall be at the May meeting. Additional nominations from the floor may be made providing consent to serve has been obtained from the nominees prior to the meeting. If there is more than one (1) candidate for an office, the vote shall be taken by ballot.

 

ARTICLE V

Meetings

 

Section 1. Regular meetings of the chapter shall be held on the second Thursday evening from September through June unless otherwise ordered by the membership or the board of directors. 

 

Section 2. The annual meeting shall be held in June for the purpose of installing officers and receiving annual reports from the officers and standing committees, and transacting any other business that may arise.

 

Section 3. Special meetings may be called by the president, by the board of directors, or by any ten (10) members, two (2) of whom must be board members. A seven (7) day notice stating the business of the special meeting is required, and no business other than that stated in the notice may be transacted.

 

Section 4. The quorum for all chapter meetings shall be fifteen (15) percent of the membership.

 

ARTICLE VI

Board of Directors

 

Section 1. The board of directors shall be composed of the elected officers (executive committee), standing committee chairmen, and the immediate past president. The immediate past president shall serve as parliamentarian. The parliamentarian shall serve without a vote.

 

Section 2. Unless otherwise stated, the term for the appointed members of the board of directors shall be concurrent with the term of the president who appointed them.

 

Section 3. The board of directors shall have general supervision of the affairs of the chapter between its business meetings: fix the day, hour, and place of meetings; make other recommendations to the chapter; and perform other duties specified in these bylaws. The board shall be subject to the orders of the chapter and its acts shall in no way conflict with action taken by the general membership.

 

Section 4. Meetings of the board shall be held on the first Monday of the month, unless otherwise ordered.

 

Section 5. Special meetings of the board of directors may be called by the president or by any three members of the board, one of whom shall be an elected officer. A seven (7) day notice stating the business of the special meeting is required, and no business other than that stated in the notice may be transacted.

 

Section 6. The quorum for all board of directors meetings shall be a majority of its members.

 

ARTICLE VII

Executive Committee

 

Section 1. The executive committee shall be composed of the elected officers of the chapter.

 

Section 2. The executive committee shall have general authority over the chapter between meetings of the board of directors and it shall perform other duties specified in these bylaws. Any action taken by the committee shall be reported at the next board meeting.

 

Section 3. Meetings of the executive committee shall be held between meetings of the board of directors, if necessary.

 

Section 4. The quorum for the executive committee shall be a majority of its members.

 

ARTICLE VIII

Committees

 

Section 1. The standing committees of this chapter shall be education, membership, newsletter, outreach, program, publicity, and ways and means.

 

Section 2. The president shall appoint all standing committee chairmen. Committee appointments shall be approved by the executive committee. The president shall announce said appointments at the first chapter meeting following the election or as appropriate.

 

Section 3. Special committees or additional standing committees shall be appointed by the president as the chapter or the board of directors deems necessary.

 

Section 4. The president shall be an ex officio member of all committees except the nominating committee.

 

ARTICLE IX

Fiscal Policies

 

Section 1.  The fiscal year shall be from January 1 through December 31.

 

Section 2. The books and accounts of the chapter shall be kept in accordance with sound accounting practices. Chapter financial records shall be audited each year, either professionally, or by an Audit Committee appointed by the Chapter President. The treasurer shall furnish EGA with a report of the finances of the chapter by February 15 of each year and shall send proportionate amounts of each member's dues to both EGA and the Region on a regular basis.

 

Section 3. No one may profit from membership in an EGA chapter, however an EGA chapter may contract with individual members in their professional capacities.  EGA prohibits the use of membership lists other than for EGA purposes.

 

Section 4. Annual Budget

             a. The chapter shall prepare and present a budget to the membership for approval no later than the meeting prior to the effective date of the budget.

 

            b. The board of directors and/or the executive committee shall not spend any non-budgeted funds in excess of $200 during the fiscal year. The chapter may approve an expenditure in excess of this amount provided:

                        1. the membership is notified in writing at least thirty (30) days prior to the meeting at which the vote is taken;

                        2. the written notice shall include the amount and purpose of the expenditure, and

                        3. the approval is by a two-thirds vote of the members present at the chapter meeting.

 

Section 5. Donations: Donations of monies by the chapter may be made to any organization which is in compliance with Section 501(c)(3) of the United States Internal Revenue Code and which the chapter, by a two-thirds vote, has designated as the recipient. Notice of such a proposed donation shall be submitted in writing to the members at least thirty (30) days prior to the meeting at which such vote is to be taken.

 

Section 6. Dissolution: In the event of dissolution of the chapter, all its assets and funds remaining after payment or provisions for payment of all debts and liabilities of the chapter shall be distributed to one or more organizations which have been in existence for a period of two years, which are in compliance with Section 501(c)(3) of the United States Internal Revenue Code, and which the chapter has designated as a recipient by a two-thirds vote. Notification to the membership shall be provided in writing at least thirty (30) days prior to the meeting at which such a vote is to be taken.

 

Section 7. Indemnification of Directors or Officers: See attached sheet.

 

ARTICLE X

Parliamentary Authority

 

The rules contained in the current edition of Robert's Rules of Order, Newly Revised shall govern the chapter in all cases which they are applicable and in which they are not inconsistent with the chapter bylaws, Mid-Atlantic Region bylaws, the bylaws of The Embroiderers’ Guild of America, Inc., any special rules of order the chapter may adopt, or any statutes applicable to this organization.

 

ARTICLE XI

Amendment to Bylaws

 

Section 1. Any bylaw amendment(s) effected by EGA that necessitates amendment(s) to the chapter bylaws shall be incorporated automatically in the chapter bylaws and that the membership shall be informed of such changes at the next regular meeting; and

 

Section 2. These bylaws may be amended by a two-thirds vote at any regular meeting of the chapter provided the proposed amendment has been submitted in writing to the membership at least thirty (30) days before the meeting and that the proposed amendment has received the approval of The Embroiderers’ Guild of America, Inc. prior to the meeting.

 

 

Membership Approval ________________________________________________________

        Date                                         Chapter President Signature

 

EGA Approval ______________________________________________________________

Date                    Chair, Chapter/Region Bylaws Committee

EGA Approval ______________________________________________________________                                                                                           Date                                         Director of Bylaws

 

Original 1989
Revised 5/91
Revised 8/95
Revised 4/01
Approved 10/01
Revised 4/06
Revised 4/09